Project Safeguard Donor Data Privacy Policy
Purpose: This policy outlines how Project Safeguard collects, uses, stores, and protects donor information to maintain donor privacy and ensure compliance with applicable laws and regulations.
1. Collection of Donor Information
Project Safeguard collects donor data only when it is provided voluntarily. This may include:
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- Name, address, email, phone number
- Donation amounts, methods (credit card, check, online), and frequency
- Employer, if relevant (for matching gift programs)
- Specific requests or designations for donations
- Communication preferences
We may collect donor data through various means such as:
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- Donation forms (online through Colorado Gives)
- Event registration forms
- Volunteer registration forms
- Surveys and feedback forms
2. Use of Donor Information
Project Safeguard will use donor data only for the following purposes:
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- To acknowledge and thank donors for their contributions.
- To provide receipts and other documentation required for tax purposes.
- To keep donors informed about our mission, events, and funding needs.
- To process recurring donations and manage donor relationships.
- To maintain accurate records for internal reporting and auditing purposes.
- To communicate with donors about relevant programs or activities, with respect to their preferences.
We will only use donor information for purposes directly related to the mission of the organization.
3. Sharing of Donor Information
Project Safeguard does not sell, trade, or exchange donor information with third parties. However, we may share donor data in the following circumstances:
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- Service Providers: We may share data with trusted third-party service providers, such as payment processors or event management platforms, who assist us in carrying out our mission.
- Legal Compliance: We may disclose donor information as required by law, in response to subpoenas, court orders, or other legal processes.
In all cases, we ensure that any third party handling donor information complies with privacy and security requirements.
4. Data Security
We take appropriate technical, organizational, and administrative measures to safeguard donor data. This includes:
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- Secure storage of donor information (e.g., encrypted databases).
- Limiting access to authorized personnel only.
- Regular audits and reviews of data handling practices to ensure ongoing compliance with security standards.
Donors are encouraged to keep their personal information up to date and notify us if any inaccuracies arise.
5. Data Retention
We retain donor data for as long as necessary to fulfill the purposes outlined in this policy or as required by law. After this period, donor data will be securely deleted or anonymized to protect privacy.
6. Donor Rights and Access
Donors have the right to:
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- Request access to their data held by Project Safeguard.
- Correct or update their information.
- Request that their data be deleted (subject to legal obligations).
- Opt-out of future communications or marketing materials.
To exercise these rights, donors should contact Jody Curl, Executive Director at jcurl@psghelps.org or 720-827-3286
7. Confidentiality
All staff, board members, and volunteers of Project Safeguard are required to respect the confidentiality of donor information. Breaches of confidentiality may result in disciplinary action.
8. Policy Updates
Project will review this policy periodically to ensure compliance with applicable privacy laws and best practices. Any changes to this policy will be communicated to donors through the organization’s website or direct communication.
Contact Information:
If you have any questions or concerns about how your data is handled, please contact us at:
Project Safeguard
Jody Curl, Executive Director
720-827-3286
P.O. Box 40250
Denver, Colorad0 80204